About Philanthropy Roundtable:
Philanthropy Roundtable is a well-established organization in the philanthropic free-market sector, serving as a resource for hundreds of donors and foundation leaders. Our vision is to build and sustain a vibrant American philanthropic movement that strengthens our free society. To achieve this vision, the organization pursues a mission to foster excellence in philanthropy, protect philanthropic freedom and help donors advance liberty, opportunity, and personal responsibility.
Our staff is diverse in experience and perspective, but at our core we share a lot of the same traits and values. We are mission-driven, results-oriented, entrepreneurial, courageous, and team-oriented.
Since 1991, Philanthropy Roundtable has served individual philanthropists and foundations to refine their giving strategies to maximize the impact of their resources, as well as emerging donors and entrepreneurs who are developing their philanthropic plans for the first time. The Roundtable is the leading organization in the United States focused on promoting and defending the pivotal role private giving plays in strengthening our communities and how freedom and wealth creation make charitable giving possible.
Job Summary:
Reporting to the Events Manager, the Events Coordinator will play an instrumental role in supporting the elevated gatherings of the organization. The Roundtable currently hosts an array of events from intimate working groups and dinners to a 300-person annual meeting.
The Events Coordinator is responsible for drafting event collateral and content, managing the registration process for events and initiating a variety of projects for myriad events of varying size. The ideal candidate is an enthusiastic self-starter who has interest and experience in all things events, including but not limited to: planning, systems, logistics, outstanding customer service and a high sense of urgency and attention to detail.
The role is in our HQ office in downtown Washington, DC., and would follow the Roundtable’s hybrid work policy, working in office three days per week. This is a junior-level role with significant growth potential, both within the Roundtable’s Events department and across the organization. Candidates who are eager to contribute to the success of the Roundtable and its mission are encouraged to apply.
Job Duties:
Responsibilities include, but are not limited to:
- Support the coordination of the planning and execution of all gatherings, including the annual meeting, educational conferences, site visits, working group meetings, salon dinners and donor retreats.
- Track and analyze data with ease and consistency for varying purposes across multiple events.
- Draft and send out logistical emails in advance of events, including run of shows and best practices.
- Track and coordinate speaker logistics for various special events.
- Manage the registration process for in-person and virtual events, which includes updating the CRM database (Salesforce) on a daily basis and creating and monitoring events in our preferred payment platform.
- Conduct research for future event venues.
- Assist with marketing and outreach efforts to promote events and recruit new attendees.
- Coordinate across the organization to create digital and print event collateral, including but not limited to welcome binders, participants lists and event one-pagers.
- Track event budgets, create projections and process reimbursements after each event.
- Collaborate with all teams across the organization to engage them in successfully executing best-in-class events.
- Other duties and responsibilities as assigned by the Events Manager.
Requirements:
- 1-3+ years experience planning events, including both in-person and virtual gatherings.
- Endorses and is motivated by the guiding principles, mission and vision of the Roundtable.
- Exceptional written and verbal communication skills.
- Ability to work in a fast-paced environment and be forward-looking, creative, proactive and efficient.
- Highly organized with an ability to manage the details of multiple projects and the necessary time-management skills to consistently meet deadlines.
- Customer service attitude suited to working with highly successful business leaders and philanthropists.
- Exhibit characteristics of cheerfulness, confidence and professionalism.
- Strong computer skills and demonstrable proficiency in using Microsoft Outlook, Teams and SharePoint, Word, Excel and Adobe.
- Must have experience with customer relationship management systems (Salesforce preferred), email marketing programs and digital project management systems (Asana preferred).
- Versatility to be a self-starter who takes initiative and a collaborative team player with strong interpersonal skills focused on achieving results.
- High standard of honesty and strong ethical standards.
- Willingness and ability to travel for site visits and events (up to three to four weeks per year).
- Education: Bachelor’s degree.
Preferred Qualifications:
- Experience coordinating events or high-level meetings
- Experience with customer relationship management database(s) (i.e., Salesforce)
Travel:
Up to 5% of the time for Roundtable events. All travel will be domestic.
Salary:
The projected salary range for this role is $50,000-60,000. This salary is contingent upon the specific skills and experience of the selected candidate.
To Apply
To apply, qualified individuals should submit the following application materials in one PDF document:
- Cover letter including:
- An introductory paragraph describing three distinct reasons you are drawn to Philanthropy Roundtable’s mission and how you came to those beliefs.
- Salary requirements
- Resume
Applications should be submitted to Talent Market via this link: talentmarket.org/apply-for-your-dream-job/.
Questions can be directed to Bailey Drouant, Outreach Manager at Talent Market, who is managing the search: [email protected]
There is no application deadline for this position. Applications are accepted on a rolling basis. This job will remain posted on our site until it is filled.
While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. Only direct applications will be considered. No phone calls, please.
Talent Market is a nonprofit entity dedicated to promoting liberty by helping free-market nonprofits identify talent for critical roles. We provide consulting and recruiting services at no cost to 501(c)3 nonprofit organizations that clearly and directly focus on advancing the principles of economic freedom, free enterprise, free trade, free speech, property rights, rule of law, and limited regulation.
