About The Policy Circle

The Policy Circle informs, equips, and connects women to be more impactful citizens and influential local leaders. We believe some of the most important decisions affecting our families and communities are made at the state and local level – and that more capable women should have the information, relationships, and confidence to help shape those decisions.

Through Policy Circles, civic leadership programs, coaching, policy education, and experiences that bring women together, we help women move from learning and conversation to meaningful civic leadership.

We are an ambitious, entrepreneurial organization entering an important period of growth. We work quickly, care deeply about the quality of what we put into the world, and expect every member of our team to understand not only what they are doing, but why it matters.

The Role

The Policy Circle is seeking an exceptional Executive Assistant to work closely with our CEO during a period of growth and opportunity.

This is not a traditional administrative role. We need someone who can manage the fundamentals of supporting a busy CEO while also anticipating needs, taking ownership of projects, creating strong materials, and helping turn ideas into action.

The right person is highly organized, tech-savvy, resourceful, and fast. One hour they may be untangling a complicated travel schedule; the next, preparing for a donor meeting, creating a polished Canva presentation, researching a question, or taking ownership of a project that simply needs to get done. The person who will thrive here enjoys variety, likes being useful, and gets satisfaction from making things work better.

Most importantly, this person thinks ahead. They don’t wait for a list. They learn the CEO, understand what matters, see what is coming, and act. They are also comfortable starting with incomplete information — a quick text, a voice note, or a half-formed idea — and figuring out what needs to happen next.

The Policy Circle is a virtual organization, so this person must be exceptional at working remotely. They communicate proactively, stay connected, create structure for themselves, and keep work moving without needing someone down the hall to manage them.

What You’ll Do

Manage the CEO’s time and priorities.

Own a complex and frequently changing calendar. Coordinate travel, meetings, and logistics with exceptional attention to detail. Protect time for the CEO’s highest priorities and help identify what can be delegated, declined, or moved. Prioritize incoming messages, flag matters requiring the CEO’s attention, and track outstanding requests and commitments to ensure timely follow-up. Look ahead at the coming days and weeks and anticipate what will be needed. Help bring order when multiple priorities are competing for attention.

Make sure the CEO is ready.

Prepare background, materials, names, and context before meetings. Create meeting briefs, talking points, agendas, and preparation materials. Track commitments and follow-up so important things don’t get lost. Capture decisions and next steps and help move them toward completion.

Maintain useful relationship information across donors, partners, and other stakeholders.

Help the CEO stay on top of relationships – who needs a thank-you, a follow-up, an introduction, or a call, and the personal context that matters. Learn the CEO’s voice, preferences, and standards well enough to anticipate what she will want before she asks for it.

Take projects from idea to finished product.

Take a rough idea, conversation, or voice note and figure out what needs to happen next. Own discrete projects and drive them across the finish line. Research questions, gather information, and distill it into something useful. Coordinate across staff when work touches multiple teams. Notice when something is stalled and help get it moving, without waiting to be asked.

Create strong, polished materials.

Build and edit presentations, one-pagers, meeting materials, and visual content in Canva and other tools. Work comfortably in Google Workspace, Canva, and spreadsheets. Turn content into polished materials for board members, donors, partners, and other audiences. Bring a strong eye for clarity, presentation, and detail.

Use technology and AI exceptionally well.

Use AI tools to research, draft, organize, summarize, and accelerate work. Identify repetitive work that can be simplified or automated. Learn new platforms quickly. Constantly look for a smarter way to get things done.

What We’re Looking for

Values and attitude matter enormously to us.

We are looking for someone who is:

  • A self-starter. You don’t need to be micromanaged. If you see something that needs to be done, you start figuring out how to do it.
  • Several steps ahead. You anticipate the question, meeting, deadline, or problem before it arrives.
  • Low ego and high ownership. No task is beneath you, and you don’t need credit to care deeply about getting it right.
  • Energized by variety. You like that Tuesday may look nothing like Monday.
  • Resourceful. Your first instinct is to figure it out, not to hand the problem back.
  • Fast without being sloppy. You are comfortable working at a quick pace, changing direction and making progress without needing perfect information.
  • Excellent in a virtual environment. You communicate before someone has to ask, are highly responsive, manage your own time well, and know how to build strong working relationships remotely.
  • Warm and relational. You understand that how we treat people matters. You can represent the CEO and The Policy Circle with warmth, good judgment, and professionalism.
  • Confident and candid. You are comfortable speaking up, asking the questions others may not ask, and respectfully pushing back when it helps the CEO stay focused on what matters most.
  • Positive and grounded. You bring energy to the work and are genuinely happy to be part of the team.
  • Flexible. Priorities change. You can adjust quickly without creating drama.
  • Curious. You want to understand the work, the people, and why something matters — not simply complete a task.
  • Dependable. If you say you’ll handle something, the CEO should be able to stop thinking about it.
  • Discreet. You will be trusted with sensitive conversations, relationships, and information.
  • Mission-aligned. You believe in The Policy Circle’s work to inform, equip, and connect women to be more impactful citizens and influential local leaders.

We don’t need someone who wants to be told exactly what to do each day. We need someone who gets to know the CEO and the organization well enough to increasingly say, “I saw that coming, and I already handled it.”

Qualifications & Experience

We care more about judgment, values, initiative, and capability than a particular career path.

Strong candidates may have experience as an executive assistant, project manager, operations professional, chief of staff, or in another role that required exceptional organization and ownership.

We also welcome exceptional recent graduates and early-career professionals who are ambitious, resourceful, quick to learn, and excited by the opportunity to work closely with a CEO.

Experience supporting a senior executive and succeeding in a remote work environment is a plus, but not a requirement for someone with exceptional initiative and capability. Comfort with Canva, presentation software, Google Workspace, and modern AI tools is important.

But the most important qualifications are harder to put on a résumé: good judgment, initiative, curiosity, humility, follow-through, and a genuine desire to contribute wherever needed.

We are looking for someone who sees what needs to happen –  and makes it happen.

Success Looks Like

Six months into the role:

The CEO spends significantly less time managing logistics, chasing details, and remembering what needs to happen next. Meetings and trips are prepared for before they become urgent. Important follow-ups reliably happen.

Relationships are stewarded well, and fewer important people or commitments fall through the cracks. The CEO’s calendar reflects her highest priorities. Board, donor, and external materials are polished and ready without unnecessary last-minute scrambling.

Projects move forward without repeated check-ins from the CEO. AI and technology are making the CEO’s workflow faster and more organized. The assistant understands the CEO’s rhythms and preferences well enough to anticipate what she will need. Despite working virtually, the CEO never has to wonder where something stands. When something unexpected comes up, the instinct is to say, “I’ve got it.”

Working at The Policy Circle

Compensation will be commensurate with experience. Generous benefits package including but not limited to: Medical, vision, and dental coverage starting on the first day of employment; Matching 401k – after 90 days of employment; Life insurance; Paid parental leave; 10 company holidays and 26 PTO days; Half-day Fridays; and cell phone reimbursement.

How to Apply

Qualified candidates should submit the following application materials (in order) in one PDF document:

  • Resume
  • Cover letter including:
    • An introductory paragraph sharing why The Policy Circle’s mission resonates with you, your perspective on personal and economic freedom and personal agency, and what draws you to this role;
    • And a paragraph describing your relevant experience and the strengths you would bring to this role, including examples of measurable results.
  • Salary requirements

Applications should be submitted to Talent Market via this link: talentmarket.org/apply-for-your-dream-job/.

Questions can be directed to Savannah Murphy, Project Manager, who is managing the search process: [email protected].

There is no application deadline for this position. Applications are accepted on a rolling basis. This job will remain posted on our site until it is filled.

While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. Only direct applications will be considered. No phone calls, please.

Talent Market, the liberty movement’s talent agency, is a nonprofit that connects liberty-minded professionals with free-market nonprofit jobs at no cost to candidates or organizations. We work with 501(c)(3) organizations that clearly and directly focus on advancing the principles of economic freedom, free enterprise, free trade, free speech, property rights, rule of law, and limited regulation. Visit Talent Market to explore open roles, join our talent network, or work with us on your next hire.