MPI was founded in 2005 on the belief that stories can change the world. MPI’s full-time team of experienced producers and dedicated support staff work with and manage a network of hundreds of filmmakers and contractors annually to advance MPI’s mission by producing MPI Original Films and launching the careers of talented filmmakers. MPI films screen at top festivals and gain wide distribution on popular streamers such as Netflix and Hulu. Recent films include Pinball: The Man Who Saved the Game, which the New Yorker called “one of the best [ten] films of 2023,” and Motherland, a dystopian sci-fi film is currently on Apple TV, Amazon Prime, and Google Play.

Overview

The Executive Assistant provides high-level administrative and operational support to the executive team, enabling leaders to focus on strategic priorities and mission-driven work. This role manages complex calendars, coordinates communications, tracks follow-up items, and handles a wide range of administrative tasks across general operations, development. The Executive Assistant will report to the Executive Team. The ideal candidate is highly organized, proactive, discreet, and passionate about supporting a nonprofit’s mission through efficient behind-the-scenes execution. This is a full-time, virtual role that can be based anywhere within the U.S.

The salary range for this position is $55–65K, commensurate with experience.

Responsibilities

  • Manage executive calendars (including shared org calendars); schedule  meetings for CEO, EVP and SVP,  anticipating conflicts, prioritizing commitments, and preparing/circulating agendas as needed
  • Track follow-up items, action items, and deadlines from meetings; proactively send reminders, prepare status updates, drive progress as needed, and ensure timely completion
  • Monitor and manage general organizational email inboxes, phone lines, and incoming communications; triage inquiries, respond on behalf of executives when appropriate, and route items to the correct team members
  • Draft, edit, and prepare correspondence, reports, presentations, and other documents as needed
  • Maintain organizational records and lists, including employee equipment inventory, personal contact lists, holiday card/mailings lists, and other administrative databases
  • Serve as a trusted point of contact and liaison for internal staff, board members, partners, and external stakeholders, exercising discretion and sound judgment
  • Anticipate executive needs, proactively resolve issues, and contribute to process improvements
  • Perform additional administrative and operational tasks as required to support the executive team and organizational goals

Qualifications

  • 3+ years of experience as an Executive Assistant or in a similar high-level administrative role
  • Proven ability to manage multiple priorities, drive action items/follow-ups, and maintain strict confidentiality
  • Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, Zoom, and CRM systems (Salesforce experience a plus)
  • Excellent written and verbal communication skills, with attention to detail and a professional demeanor
  • Self-starter with strong organizational, problem-solving, and time-management abilities; comfortable working independently and collaboratively
  • Passion for the nonprofit sector and alignment with the organization’s mission
  • Ability to occasionally attend events or handle urgent requests outside standard hours
  • Ability to travel up to 5%

Preferred

  • Experience supporting multiple executives or in development/fundraising environments
  • Familiarity with nonprofit operations, donor stewardship, or event support

To Apply

Qualified candidates should submit the following application materials (in order) in one PDF document:

  • Cover letter including:
    • An introductory paragraph(s) describing three distinct reasons you are drawn to MPI’s mission and how you came to those beliefs
    • Salary requirements
  • Resume

Applications should be submitted to Talent Market via this link: talentmarket.org/apply-for-your-dream-job/.

Questions can be directed to Angela Hight, Project Manager, who is managing the search process: [email protected].

There is no application deadline for this position. Applications are accepted on a rolling basis. This job will remain posted on our site until it is filled.

While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. Only direct applications will be considered. No phone calls, please.

Talent Market is a nonprofit entity dedicated to promoting liberty by helping free-market nonprofits identify talent for critical roles. We provide consulting and recruiting services at no cost to 501(c)3 nonprofit organizations that clearly and directly focus on advancing the principles of economic freedom, free enterprise, free trade, free speech, property rights, rule of law, and limited regulation.