The Philanthropy Roundtable is a well-established organization in the philanthropic sector, serving as a resource for hundreds of donors and foundation leaders. Its vision is to build and sustain a vibrant American philanthropic movement that strengthens our free society. To achieve this vision, the organization pursues a mission to foster excellence in philanthropy, protect philanthropic freedom and help donors’ advance liberty, opportunity and personal responsibility.
Since 1991, the Philanthropy Roundtable has served individual philanthropists and foundations that are refining their philanthropic strategies to maximize the impact of their resources, as well as emerging donors and entrepreneurs who are developing their philanthropic plans. The Roundtable is the leading organization in the United States focused on promoting and defending the power of private giving and the means to create wealth to make charitable giving possible.
About the Role
With this goal in mind, the organization is building a first-in-class conference and events team to expand the Roundtable’s convening capacity to developing and executing high quality, bespoke events for the organization’s community. This team is working toward the exciting vision set out in the Roundtable’s strategic plan and being led by a dynamic president & CEO.
Reporting to the Vice President of Conferences and Events, the Events Assistant will play an instrumental role in supporting the elevated gatherings of the organization. The Roundtable currently hosts a wide array of events from intimate working groups to a 400-person annual meeting. As outlined in our strategic plan, the organization will increase the number, type and quality of its meetings as it engages new audiences, especially wealth creators and donors giving as individuals.
The Events Assistant is responsible for drafting event collateral and content, managing the registration process for events and assisting and initiating a variety of projects for myriad events of varying size. The ideal candidate is an enthusiastic self-starter who has interest and experience in all things events; Including but not limited to planning, systems, logistics, outstanding customer service, and a high sense of urgency and attention to detail.
Job Duties: Responsibilities include but are not limited to:
- Support the coordination of the planning and execution of all gatherings including, but not limited to the annual meeting, educational conferences, donor site visits, working group meetings, salon dinners and donor retreats
- Track and analyze data with ease and consistency for varying purposes across a multitude of events
- Draft and send out logistical e-mails in advance of events, including run of shows and best practices
- Build website platforms to facilitate online registrations
- Track and coordinate speaker logistics for various special events
- Manage the registration process for in-person and virtual events, which includes updating the CRM database (Salesforce/Blackthorn) on a daily basis and creating and monitoring events in our preferred payment platform.
- Assist with marketing and outreach efforts to promote events and recruit new attendees
- Coordinate across the organization to create digital and print event collateral, including but not limited to welcome binders, participants lists, and event one-pagers
- Track event budgets and process reimbursements after each event
- Collaborate with all teams across the organization to engage them in successfully executing best-in-class events
- Other duties and responsibilities as assigned by the vice president of conferences and events
- One to three years’ experience planning events, including both in-person events and virtual gatherings; internships may be considered experience
- Endorses and is motivated by the guiding principles, mission and vision of the Roundtable
- Exceptional written and verbal communication skills
- Ability to work in a fast-paced environment and be forward-looking, creative, proactive and efficient
- Highly organized with an ability to manage the details of multiple projects and the necessary time management skills to consistently meet deadlines
- Customer-service attitude suited to working with highly successful business leaders and philanthropists
- Exhibit characteristics of cheerfulness, confidence and professionalism
- Strong computer skills and demonstrable proficiency in using Microsoft Outlook, Word, Excel and Publisher. Must have experience with Excel fields and data merges
- Must have experience with customer relationship management databases (Salesforce), e-mail marketing programs and online survey platforms
- Versatility to be both a self-starter who takes initiative and a collaborative team player with strong interpersonal skills focused on achieving results
- High standard of honesty and strong ethical standards
- Willingness and ability to travel for site visits and events
- Position will travel domestically three to four weeks per year
- Education: Bachelor’s degree preferred but not required
How to Apply
Qualified candidates should submit the following application materials as a single PDF:
- Cover Letter detailing your interest in the position and the mission of Philanthropy Roundtable
Applications should be submitted to Talent Market via this link: talentmarket.org/apply-for-your-dream-job/.
There is no application deadline for this position. Applications are accepted on a rolling basis. This job will remain posted on our site until it is filled.
Questions can be directed to Katy Gambella, Director of Network Engagement of Talent Market, who is assisting with the search: [email protected]
While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. Only direct applications will be considered. No phone calls, please.
Talent Market is a nonprofit entity dedicated to promoting liberty by helping free-market nonprofits identify talent for critical roles. We provide free consulting and recruiting services to free-market think tanks, policy organizations, research centers, and capacity-building institutions dedicated to advancing the principles of limited government and free enterprise.