The Philanthropy Roundtable’s Director of Events, working under the supervision of the Chief Operating Officer, oversees all aspects of events hosted by the organization and works in conjunction with senior leadership, program directors, marketing, and development in the execution of approximately 8 to 12 events of varying size and scope. On an annual basis this includes the Annual Meeting, with approximately 400 attendees each year and hosted since the organizations’ founding and the K-12 National Forum, the largest program specific event. The organization is also undertaking plans to develop a new meeting to be held each year for wealth creators and their families and will play an important role in developing the structure for this gathering.
The Director of Events manages a team of two event staff members who assist with planning and execution of all events. Leadership and mentoring of these budding event planners is an important part of ensuring the successful execution of all events and the Director is expected to focus on building a cohesive team and ensuring that team members are given opportunities to mature in their career.
Finally, the Director is a vital sounding board for other staff members in finding event solutions that meet the needs of the Roundtable’s unique audience. This person will understand the audience profile and how decisions will impact the event experience for attendees and will use judgement in advising content leaders.
This full-time position works out of the Roundtable’s office in downtown Washington, D.C.
Responsibilities include but are not limited to:
- Direct the event engagement strategy for The Philanthropy Roundtable, including supervision and mentoring of event staff in the execution of their duties;
- Oversee the planning of meeting agendas including sessions, meals, and experiences in consultation with Philanthropy Roundtable staff;
- Supervise event registrations and ensure database integrity;
- Monitor and revise, in conjunction with program directors, event budgets and projections;
- Evaluate the organization’s event offerings to assess the need for additional or new convenings and advise senior staff on recommendations;
- Serve as the primary contact with hotel staff for all logistics and other vendors or supervise the work performed by events team;
- Review all banquet event orders;
- Oversee hotel room blocks for staff, speakers, and attendees;
- Coordinate speaker and entertainment invitations and logistics;
- Negotiate advantageous hotel and venue contracts for the Annual Meeting and other Roundtable events;
- Work with Roundtable marketing staff to attain attendance of the highest number of donors who are aligned with the Roundtable’s mission and principles and have the best capacity to support our principles through their resources;
- Ensure events team meets deadlines established for event marking by the Marketing and Communications team for all events;
- Direct Roundtable staff while onsite at events to ensure flawless execution and ensure donors have an exceptional experience; and
- Support development staff efforts including relationship building, donor engagement, and fundraising activities for event sponsorships.
- Minimum of seven years of event planning experience, comfortable optimizing content delivery and designing a run of show, working with hotel sales and conference services, negotiating contracts, managing audio visual and production, and overseeing vendors.
- Experience managing staff members and providing team leadership
- Demonstrated experience using a donor database to track speaker and attendee registration and understanding of technology solutions used to ease registration
- Experience and understanding of budgeting process
- Understand and support The Philanthropy Roundtable’s mission and vision
- Must be able to lift 40 pounds
- Bachelor’s Degree
- Interest in and knowledge of Roundtable programs
- Ability to complete assignments with accuracy and attention to detail
- Excellent people and customer-service skills, especially when interacting with an affluent cliental, accustomed to a VIP experience.
- Capacity to manage several events, at different stages of the planning process, at one time
- Perform well under pressure and deadlines
- High standard of honesty and ability to maintain high levels of confidentiality
- Flexibility to work long hours and travel for events
Up to 25 percent (domestic only)
How to Apply:
To apply, qualified candidates should submit the following application materials in one PDF document:
- Cover letter detailing your philosophical interest in the organization’s mission, how your background and experience make you a good fit for the role, and your salary requirements
Applications should be submitted to Talent Market via this link:
Questions can be directed to Claire Kittle Dixon, Executive Director of Talent Market, who is assisting with the search: firstname.lastname@example.org.
While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. Only direct applications will be considered. No phone calls, please.
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