About Open the Books
Open the Books believes transparency is a first principle and a building block of representative government. We exist to give Americans the information they need to hold government accountable.

We operate the largest private database of public spending in human history, with more than 10 billion data points covering federal, state, and local government salaries, pensions, and line by line spending across all 50 states and more than 17,000 municipalities.

Our database is open to journalists, researchers, public officials, and taxpayers. We also produce investigative reporting that uses this data to expose waste, fraud, abuse, and self dealing across every level of government.

About the Role
We are a lean, mission-driven nonprofit with an annual budget of approximately $3 million seeking a highly organized and reliable Executive Assistant / HR & Accounting Support professional. This is a hybrid operations role designed for a small organization where trust, discretion, and follow-through are essential.

This individual will serve as the CEO’s right hand for scheduling and coordination, while also managing core HR administration and providing light accounting and finance support. The role is hands-on and wide-ranging, ideal for someone who enjoys wearing multiple hats in a fast-paced environment.

This is a full-time role, based in a virtual office. Preference will be given to candidates based in the Washington, DC area or near Knoxville/Frederick, Maryland, but qualified candidates located elsewhere in the United States will be considered.

Key Responsibilities

Executive Assistant Support

    • Manage the CEO’s calendar, scheduling internal and external meetings
    • Coordinate CEO meetings, logistics, and meeting preparation
    • Track follow-ups, action items, and ensure timely execution
    • Serve as a point of contact for CEO-related communications

HR Administration

    • Maintain employee records and documentation
    • Manage benefits administration and liaise with benefits providers
    • Track and handle basic HR administration
    • Serve as liaison with external HR vendors or consultants

Accounting & Finance Support

    • Process invoices, expense reports, and reimbursements
    • Assist with donation tracking and document organization
    • Liaise with external accountant and other vendors
    • Support month-end and year-end financial processes as needed

General Operations

    • Maintain internal files, systems, and documentation
    • Provide general administrative and operational support as needed

Ideal Candidate

  • 1-4+ years of experience as an Executive Assistant, Office Manager, or Operations Coordinator
  • Highly organized, dependable, and detail-oriented
  • Comfortable handling confidential information
  • Strong communication and follow-through skills
  • Familiarity with basic HR and accounting processes (nonprofit experience a plus)
  • Thrives in a small organization with broad responsibilities

How to Apply
To apply, qualified individuals should submit the following application materials in one PDF document:

  • Cover letter including:
    • An introductory paragraph(s) describing three distinct reasons you are drawn to Open the Books’ mission and how you came to those beliefs.
    • Salary requirements
  • Resume

Applications should be submitted to Talent Market via this link: talentmarket.org/apply-for-your-dream-job/.

Questions can be directed to Stephanie Keaveney, Senior Manager of Outreach at Talent Market, who is managing the search process: [email protected].

There is no application deadline for this position. Applications are accepted on a rolling basis. This job will remain posted on our site until it is filled.

While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. Only direct applications will be considered. No phone calls, please.

Talent Market is a nonprofit dedicated to promoting liberty by helping free-market nonprofits identify talent for critical roles. We provide consulting and recruiting services at no cost to 501(c)3 nonprofit organizations that clearly and directly focus on advancing the principles of economic freedom, free enterprise, free trade, free speech, property rights, rule of law, and limited regulation.