About the Ludlow Institute:
The Ludlow Institute is a 501(c)(3) research and media institute advancing freedom through technology. Its media arm, NBTV, has grown into one of the largest digital rights channels in the world, with over 1 million subscribers across platforms and more than 100 million views.

Through engaging videos, articles, and original research, the Ludlow Institute educates the public about government surveillance, corporate data collection, and the tools available to reclaim privacy and liberty online. Its mission is to ensure that privacy, individual autonomy, and human dignity remain central to life in the digital age. In an era of expanding surveillance, the Ludlow Institute stands at the forefront of the fight for digital freedom.

About the Role

The Ludlow Institute is seeking an exceptionally organized and detail-oriented Operations Manager to help keep our fast-moving nonprofit running smoothly. You’ll oversee the flow of tasks, track organizational priorities, and ensure that every project, deliverable, and donor interaction is completed accurately and on time.

This is a critical support role for someone who thrives on precision and accountability. You’ll manage task pipelines, double-check work across departments, ensure proper archiving of receipts and donor correspondence, and follow up with team members to make sure nothing slips through the cracks.

The role reports to the President of the Ludlow Institute and will directly supervise a team of 10, ensuring clarity, accountability, and alignment across all projects. The role can be executed virtually from anywhere in the United States. Occasional travel may be required for team meetings or events.

Responsibilities

  • Maintain a master task list across all Ludlow projects and team members, ensuring timely follow-up and completion
  • Track requests and priorities from leadership, confirming that each item is assigned, actioned, and reported back
  • Review deliverables for accuracy, clarity, spelling, and completion before submission or publication
  • Oversee archiving systems for receipts, donor acknowledgments, and operational documentation
  • Ensure donor thank-you letters and receipts are generated, proofread, and filed correctly
  • Monitor deadlines and follow up with staff to keep projects on schedule
  • Maintain a bird’s-eye view of all organizational workflows and identify any gaps or delays
  • Support cross-department coordination between research, media, and administrative teams
  • Suggest and implement systems to improve task tracking, communication, and efficiency

What We’re Looking For

  • 3–5 years of experience in operations, project management, or executive support roles, with a proven track record of keeping complex organizations running smoothly
  • Demonstrated experience supervising or coordinating the work of team members to ensure timely project completion and accountability
  • Extraordinary attention to detail and follow-through
  • Highly organized and methodical, with excellent task-tracking skills
  • Strong written communication and proofreading ability
  • Comfortable managing multiple projects at once without losing accuracy
  • Reliable, proactive, and capable of anticipating next steps
  • Experience with project management or workflow tools (eg. Monday.com)
  • Alignment with the Ludlow Institute’s mission: advancing privacy, freedom, and digital rights

Bonus

  • Background in nonprofit operations, executive assistance, or donor management
  • Familiarity with digital privacy tools or the tech space

Compensation

The salary range for this role will be commensurate with the experience of the applicant.

How to Apply

Qualified candidates should submit the following application materials (in order) in one PDF document:

  • Cover letter including:
    • An introductory paragraph(s) describing three distinct reasons you are drawn to Ludlow Institute’s mission and how you came to those beliefs. Be sure to include at least one specific issue that resonates with you.
    • Salary requirements
  • Resume
  • One relevant work sample
  • References

Applications should be submitted to Talent Market via this link: talentmarket.org/apply-for-your-dream-job/.

Questions can be directed to Savannah Murphy, Project Manager at Talent Market, who is assisting with the search: [email protected].

There is no application deadline for this position. Applications are accepted on a rolling basis. This job will remain posted on our site until it is filled.

While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. Only direct applications will be considered. No phone calls, please.

Talent Market is a nonprofit dedicated to promoting liberty by helping free-market nonprofits identify talent for critical roles. We provide consulting and recruiting services at no cost to 501(c)3 nonprofit organizations that clearly and directly focus on advancing the principles of economic freedom, free enterprise, free trade, free speech, property rights, rule of law, and limited regulation.