The Sarah Scaife Foundation is a private grant-making foundation whose giving is primarily directed toward public policy programs that address major domestic and international issues in the areas of economics, limited constitutional government, federalism, law, education (particularly higher education), culture, journalism (and other forms of media), and foreign policy and national security. The Foundation’s giving is informed and guided by the eleemosynary interests and philosophy of Richard M. Scaife, who was committed to the cause of restoring a smaller role for government in people’s lives and a correspondingly higher degree of personal and economic liberty and responsibility, as well as a traditional understanding of vital United States interests and national security.
The Sarah Scaife Foundation is hiring for a Senior Administrative Officer to run the Foundation’s day-to-day business functions and ensure all aspects are running smoothly.
- Serve as business/office manager for the Sarah Scaife Foundation and the shared office with the Allegheny Foundation
- Handle all or most of the various administrative functions of the organization, such as managing Foundation’s small support staff, overseeing and arranging support services, allocating space, and selecting office equipment (note this excludes more general personnel management responsibilities such as payroll, pension, and benefits, which are handled directly by another employee)
- Manage receipt and payment of all Foundation routine operating expenses; maintain all files related thereto
- Maintain the Scaife Charities Operating Fund (the shared administrative expenses account with the Allegheny Foundation)
- Oversee the receipt, payment, and allocation of all shared office operating expenses, including rent, healthcare premiums, and relations with office suppliers and service providers
- Serve as the grants administrative officer for the Sarah Scaife Foundation
- Handle all administrative aspects of the Foundation’s grant making program, including initial receipt and review of grant proposals to check compliance with the Foundation’s application guidelines, as well as weekly collating of proposals noting the grantee, possible past grant history or other relationship to the Foundation, tax status, and what information or requirements that the proposal may be lacking
- Maintain all proposed, pending, and completed grant files, and grantee sub-files, as well as general subject matter files
- Handle all grant correspondence, including acknowledgments of receipt of proposals, requests for additional information, declines, acknowledgments of approved grants and payments
- For approved grants, coordinate available cash amounts and preparation of grant checks
- Assist with preparation for board meetings, including reviewing, editing, preparing and compiling, and mailing all board agendas
- Serve as the executive assistant to the Chairman/CEO and Treasurer of the Foundation (and the Vice President on an as-needed basis)
- Perform secretarial, confidential, and administrative assignments
- Assist the Treasurer and act in his place as needed during absences or other times when he is not available
- Serve as corporate Secretary for the Foundation
- Record minutes of the meetings of the Board of Trustees
- Maintain all corporate records for the Foundation, including the minute books
The ideal candidate will possess the following attributes:
- 5+ years of experience in a high level administrative support position
- Solid judgment, high degrees of discretion and trustworthiness
- Self-motivation and ability to work with little supervision
- Solid organization skills and attention to detail
- Impressive interpersonal skills and a cheerful, professional demeanor; customer service approach to work
- Strong written and oral communication skills; superb phone/email etiquette; excellent proofreading skills
- Ability and willingness to develop intimate knowledge of our history, policies, and procedures, as well as our grantees and service providers
- Experience with basic bookkeeping/accounting/financial recordkeeping
- Technical proficiency with Microsoft Office (especially Word, Excel, and Outlook); familiarity with the use of basic grant database software a plus
- Philosophical alignment with the Foundation’s mission and subject matter interest areas and the organizations and projects the Foundation supports
- Talent for making functions and procedures more efficient
About the Sarah Scaife Foundation
For further information on the Sarah Scaife Foundation and its grant program and grantees please see the Foundation’s website and most recent annual reports at: www.scaife.com/sarah.html. For further information on Richard M. Scaife and his history of philanthropy please see: http://triblive.com/news/projects/rmsmemorial/6384699-74/scaife-foundation-believed. For additional information on the recent histories of both the Sarah Scaife and Allegheny Foundations please see: http://triblive.com/news/allegheny/8002569-74/scaife-foundation-foundations.
Qualified candidates should submit the following in one PDF file with your full name in the file name:
- Cover letter explaining your interest in this position and the mission of the Foundation and indicating your salary requirements
- A list of three references (including names, titles, contact information, and your relationship to each) who can speak to your abilities and trustworthiness
Please include “Administrative Officer, Scaife–[Your Name]” in the subject line of your email.
Materials should be emailed in one PDF document to Claire Kittle Dixon, Executive Director of Talent Market, who is assisting with the search: email@example.com.
While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. No phone calls please.
Talent Market is a nonprofit entity dedicated to promoting liberty by helping free-market nonprofits identify talent for critical roles. We provide free consulting and recruiting services to free-market think tanks, policy organizations, research centers, and capacity-building institutions dedicated to advancing the principles of limited government and free enterprise.